Santa Ana District Postal Customer Council

Santa Ana District Postal Customer Council
Executive Board Meeting Minutes

Santa Ana District Postal Customer Council
Executive Board Meeting Minutes

Meeting Date:
May 3, 2010, in person meeting held at Santa Ana post office on Grand Ave.

Board Members Present:
Vince Torrenueva, Ken Snavely, David Rich, Penny Woodworth, Barbara Rausch, Jim Helm, Rick Solorza,  Scott McGuire, Michelle Palomino, Michele Marasca and Kim Baker.

Next Board Meeting:
June 14, 2010 at 10:00 a.m. at Santa Ana post office on Grand Ave.

I. Secretary Minutes
Review Secretary minutes/Vince
The minutes were submitted to and approved by the board.

II. Treasurer’s Report
The treasurer’s report was submitted to and approved by the board

III. May 20 Gold Rush event Update
Dave and Vince reviewed the status of the event. Most final plans have been made. Still need to decide on what size screen to have and how many. Attendance is at 143 and we sent out our SADPCC invites out a week ago and  LA just sent theirs out also. We anticipate an increase in attendees the closer we get to the event. Still waiting for final vendor count for the vendor bingo. Gary Dominguez is prepared for his IMB presentation. Drew Aliperto also confirmed. Van Nuys/LA are responsible for the FSS speaker. Sacramento PCC and San Diego PCC Industry Co-Chairs will also be attending. Sacramento Co-Chair also chairs  the National PCC Membership committee. We are getting more National attention due to discussions about our Gold Rush event at the NPF roundtable meetings and at a PCC Focus Group meeting. The next teleconference on May 13 should wrap up any loose ends before the event.

IV. July 8 BBQ/ Tour
Penny has confirmed that the plant manager Jim Klausen has approved the event. We will be adding a looped recorded presentation by PMG Jack Potter on Envisioning the Future of the USPS. This will be added to our invite to help promote the event along with the BBQ from the Newport Rib Company. There was a discussion on the price and whether we will keep it at $25 or raise it to $30. It was decided that since this is usually a lower attended event (with the exception of last year) we will try to keep it at the same price. Vince has already reserved the date but will also speak with the manager at Newport Rib and see what he can negotiate to keep the cost the same as last year.Next year we are going to look at either the Anaheim USPS or a company tour for the July event.

V. National PCC day
The board discussed National PCC Day coming up on September 15. We discussed places to have the event and if we will have a USPS executive speaker. Options for a location were a movie theatre, Dave & Buster’s or either the Santa Ana USPS or Industry USPS. We will continue to investigate these options. The event will also include our Eagle Awards and the USPS Professional certificates. Voting on the Eagle awards was discussed and who should make the final decision… members or the Board? We will not be able to have the members vote at our May event like last year because of the Gold Rush event being a joint PCC event. Therefore, the list of names that the members chose at our last general meeting will be placed onto a ballot. The Board will do the final voting from that list of candidates submitted by the members. They will also eliminate names of people who have never attended a PCC meeting or event. A ballot will need to be mailed out with information to make sure the members fully understand the criteria.

VI. NPF wrap up
Ken and Vince did a brief wrap up on the NPF in Nashville TN. PCC sessions were very informative. The round table sessions were extended to 90 minutes and were extremely popular. Vince once again suggested to use this type of forum at one of our upcoming general meetings because they are an excellent educational tool. The key will be to first get suggested topics from our PCC members at our upcoming general meetings and then use those topics for the roundtable discussions at one of our sessions in 2011.Another issue discussed was the PCC 286 guidelines. A member of the team who wrote the guidelines was in attendance and indicated that the guidelines were written with a USPS attorney present and were written in a way that PCC’s can have some flexibility in their decision making.The key is to have a good logical explanation to support your decisions. It is not necessary to contact headquarters to get an ok on everything, because you may not get the answer you are looking for. You can have a golf tournament but the key is to have “sponsorships” and not advertisers promoting your tournament.

VII. November general session
The board changed the November general session from November 11, which is Veteran’s day, to Wednesday November 10. We are planning on doing a session on the Postal Rate Increases in January.

VIII. Other
The next newsletter will be mailed out today or tomorrow. Scott has done an outstanding job assuming the duties of designing of the newsletter after we lost our previous design specialist. He has agreed to continue to do this for us and we will get him any additional help he needs to make the process easier.

Meeting adjourned at 11:18 by Vince Torrenueva.

Minutes submitted by: Vince Torrenueva for Jill Cycon, SADPCC Secretary