Van Nuys California Postal Customer Council

Postal CO-Chair, Joel Smith
Industry CO-Chair, Luis Navas

Van Nuys PCC Board Meeting Minutes

January 7, 2010

Attendee’s:  Mario Arredondo, Michael A. Madrigal, Michael E. Madrigal, Laura Landgraf, Joel Smith, Jacques Soriano, Liz Bishop, Kelly Lobo, Luis Navas, Tracy Parry, Marc Cohen, James Licano, Yonda Davis, Jeff Devico.

Important Update: Roberta Duran and Andre Pittaluga have resigned their positions on the Van Nuys PCC Board.

Treasurer’s Report:  Need to look at charging events a little more appropriately this year as we plan for upcoming 2010 expenses. Joel suggested using multiple vendors for sponsoring the newsletter and other 2010 mailings. Potential vendors are MMP Direct, Monrovia Mailing, and AML Plus. Luis suggests all board members reach out to 1 mail house/print shop to discuss. Action item for Luis: Create list of potential vendors and distribute to board evenly to pursue.

Secretary’s Minutes Review:  Meeting Minutes approved after correcting the spelling of “Jacque Soriano” to “Jacques Soriano” and “Ventra Area” to “Ventura Area”.

Sponsor Support:      Jacques has volunteered to be a resource for supplying paper for mailings at a discounted price. Liz will look into Response Envelope providing envelopes for letter mailings including the Feb 17th Breakfast Educational Event. Joel suggested more vendor participation for gifts/prizes to reduce overall cost to the board. Luis mentioned Pitney Bowes GMS – West Hills office may be able to sponsor folding, inserting & addressing for letter mailings.

New Business:

Goals for 2010: We are looking forward to a very successful joint PCC event and building the treasury balance back up to allow us greater financial flexibility in the coming years.

Continental Breakfast & Educational Event: Tracy Parry will be the event coordinator. Kelly Lobo will get $50 for decorating the event, no additional funds for raffle prizes as prizes will be provided by Board Members companies. Tracy also has 2 $10 gift cards to Stone Fire Grill from completing survey for Oxnard BBQ event. James will purchase food and beverages for continental breakfast setup. Final draft of letter mailing is due by 1/8/2010.

Newsletter Timeline Review: Mike E. will email spreadsheet with deadlines for the mailings for all 2010 events based on current calendar event dates. Luis will send e-mail blast Monday the week before the event and schedule the final e-mail reminder Monday the week of the event.

May Joint Event: Santa Ana PCC deposited $1K for Double Tree Hotel in Commerce, CA. Current arrangement is $50 per person and $100 for Vendor Booth as decided by joint organizing board made up of Los Angeles, Santa Ana and Van Nuys PCC members. Each PCC needs to bring 57 attendees to break even with the cost for the event. Profit or Loss stemming from the event will be split evenly between the 3 PCC’s. The organizing board has a conference call set up for next week to discuss further.

Open Forum:

Mike E. suggested collecting e-mails for our e-mail list by holding raffles for prizes to all who supply their e-mail address. Mario suggested free admission to a future educational of the winner’s choice.

Marc suggested recognizing Bob & Sharon Belz as Board Members Emeritus, unanimous vote from the board approved.

Liz Bishop will be securing new name badges for the board.

Next Board Meeting is February 17th following the Continental Breakfast Educational Event.

Meeting Adjourned